How Do I Void a Payroll Check in QuickBooks?

If you have created a payroll check that might have been wrong due to any mistakes or errors, you have thought of deleting or voiding the paycheck. This is because you wish to create a new check with all the information accurately.

The word void specifies that your check has been canceled and it cannot be used any further. There can be ample reasons for the check being void, this can be due to the mistake while filling out the check, incomplete check filling, or the issuing of the check is wrongly done.

Companies of all sizes have indeed adopted the software for various reasons. With this, the small business can effectively automate their entire accounts, payroll, and other responsibility through QuickBooks.

QuickBooks offers good ways to keep the track of their checks and payments systematically. But with humans handling it, the possibility of error exists. Writing incorrect checks isn’t something new that has happened, but you can always void a check, and here is how to go about it.

Can One Void a Checks in QuickBooks? 

Yes, you can void a check-in QuickBooks software. There are multiple types of checks that you can void in the software that includes: 

• Standard checks
• paper checks
• payroll checks

Regardless of the type and the reason for the checks that exist in the software, errors can be for many reasons! It is important to void the check rather than deleting it. Keeping a record of the checks needs to be considered without fail. This way, as you make a reconciliation of the books,

you won’t have any sort of confusion regarding ‘missing checks’ or whatsoever.

Should a Paycheck Need to Be Deleted or Void? 

Depending upon the payroll services, QuickBooks offers users about 2 ways to deal with paychecks, either to void or delete them. 

Paycheck Deletion – This eliminates the transaction from your payroll fully. If you are wondering when you should delete a check rather than voiding it. This can be done if the paycheck hasn’t been processed at any cost. Deleting can be done as you can remove the transactions from payroll. 

Void a Paycheck – This deals with changing your paycheck record and it will update the paycheck amount to zero. For that purpose, you will be required to make adjustments to your book to balance it.

Tips to Void a Check in QuickBooks

Remember: Voiding a check-in QuickBooks will remove your old checks. These guidances will make it hassle-free for you to void a check that was recorded in QuickBooks wrongfully.

1. If you wish to void a check in QuickBooks, the person assigned to handle the job will be required to log into the accounts. 
2. Click to the banking option in the software
3. Navigate to the user register
4. From there, the user will be required to navigate to the appropriate accounts
5. Once you are logged in to the right account, you will have to find the correct check number and the entry made regarding it 
6. Select the entry and then pick the Void option 
7. Then, the software will prompt a message indicating if the user wants to void the check in the current period? You will have to choose Yes!

If the user wishes to void a paper check, there are other steps to do so. 

1. Navigate to the banking option in the software
2. Go to ‘Write Checks’ 
3. Next, move ahead with finding the accounts that have the checks, under the section ‘Expenses’
4. Then, the user will be required to enter the check number in the field and of the same name
5. Move ahead by entering the date of the check it should be entered in the date field
6. Then, click to enter the amount as zero in the $ field.
7. Now, you will be required to enter the person to whom the check was payable this can be done in the ‘pay to the order’ field

Since the software provides you the option to set up the check and void checks easily with the request, the users do not have to make any guesswork on it. As long as you follow the right steps and put in the information about the check-in questions accurately. The process is very simple to handle, simply select the right options and fill in the necessary details.

Wrapping Up:

Now that you are fully aware of the process of handling your QuickBooks check and voiding it. It will be easier for you to make any sort of decision easily and without any error. Just follow the above steps given and make the most out of it. You are also aware of the difference between voiding a check or deleting a check, so do it accordingly.